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SP 2016-17 Newsletter


Reminder: Add Day is Approaching


Just a friendly reminder that the last day for adding courses and removing incompletes is this Friday, April 21st. Please remember to bring your add cards to the Registrar's Office by 5:00 p.m. on Friday.  The office will be open through the noon hour on Add Day to process cards.





Wednesday, April 19, 2017
10:00 a.m. – 3:00 p.m.
Winnett Patio

Be sure to attend the 2017 Grad Fair for one-stop shopping. While there, you will be able to:

Purchase & take home your cap and gown; House color tassels and stoles will also be available

Pick up your formal invitation to Commencement

Pick up registration information for all Commencement events

Complete an address card with GradImages to ensure you receive your commencement proof images on time

√ Take your official graduation portrait

Purchase your commencement DVD (to be mailed in August)

Order announcements personalized with your name and degree

Purchase your custom Caltech diploma frame (20% discount that day only)

Order your official Caltech ring

Meet representatives from the Caltech Alumni Association

Meet representatives from the Caltech Credit Union


Last Day to Apply for Masters Degree for 2017

Graduate students who intend to earn a Master of Science degree this June must submit their application for the degree by May 12th.  Simply click on the Graduate Degree Progress button within REGIS, then the M.S. Candidacy tab to apply online.  Note: students who enter the Institute holding a master's degree from another institution will not normally be awarded a second master's degree in the same field. 


Excellent TAs from WinterTerm    

We'd like to congratulate and recognize a few outstanding TAs from the past quarter:

Michael Wong, TA for Ge/Ay 159 - Michael is a G5 in Planetary Science.  Many students were happy to remark that Michael is on the best TAs they've had as 'he was enthusiastic about the course content, connected with the students, and put together great lectures.'  Another student commented that 'Mike is passionate about astrobiology and he brings that passion to class every day.'

Samuel Savitz, TA for Ph 106b - Samuel is a G1 in Physics.  While appreciated for his concern for students, many felt he 'went beyond his job scope to help students learn and get good feedback.'  Others remarked on how much time Samuel put into the course as he was 'always prepared', 'showing different examples of different principles', and 'always contactable via email.'

Thanks, Michael and Samuel, for making a difference in the academic lives of our students. We appreciate all the time, effort and enthusiasm you put into your work with students.


Advising Requirement for all Undergraduates

Caltech undergraduate students are required to meet one-on-one with their advisers at least once a year. 

Advisers have been given several online tools to record meetings with their advisees and students will be able to see whether they have satisfied the requirement through an Advising Status presented on REGIS.  Students who do not satisfy this advising requirement before Add Day of spring term will be placed on hold, preventing them from enrolling during online registration for the following fall term. Students can download a form and ask their adviser to sign as a way for them to initiate contact with their adviser and fulfill the advising requirement.     

Several tools are available on REGIS to assist the faculty in helping your advisees.  Advisers, you can record meeting notes from advisee meetings, view previously entered notes, set Advising Holds on students and indicate when an advisee’s advising requirement has been met within the My Advisees webpage.

The  “Advising Arena” website at describes the details of the advising policies and online functionality. This link is available within the REGIS application as well. Please check it out! If you have feedback about the content, please let the Registrar’s Office know and additional materials can be added or updated.   

As of April 17th, only 69% of undergraduates have been recorded as meeting the advising requirement.  Go talk with your adviser today if your advising status on REGIS is not green with a message that you have satisfied your requirement!






 Commencement 2017

 This year's commencement ceremony will be held Friday, June 16th on Beckman Mall.  All undergraduates participating in the ceremony should be at the steps of Parsons-Gates by 8:45am that day for a group photo.  Graduate students should arrive by 9:15a.m on the south side of Millikan Pond.  For further information, please see




Important Dates

April 21 Last day for adding courses and removing incompletes
May 3-9 Midterm examination period
May 12 Last day for admission to candidacy for the degrees of Master of Science and Engineer and for scheduling examinations for the degrees of Doctor of Philosophy and Engineer
May 15 Midterm Deficiency Notices due - 9:00 a.m. & Last day for seniors to remove conditions and incompletes
May 24 Last day to drop classes or to exercise your P/F option
May 25 First day of registration for summer and fall term
May 29 Memorial Day (Institute Holiday)
June 2 Last day of classes - seniors and graduate students
Last day for presenting theses for the degrees of Doctor of Philosophy and Engineer
June 7-9 Final examinations for seniors and graduate students
June 9 Last day of classes for undergraduates; Last day to register for summer and fall terms
June 12 Final grades for seniors and graduate students due - 9 a.m.
June 14-16 Final examinations for undergraduates
June 16 Commencement
June 21 Final grades for undergraduates due - 9 a.m.
June 28 UASH Meeting
September 25 Classes begin for fall term